Online Backup South Africa

Online Backup South Africa. Could you lose what has taken you years to build in an instant? 

Data is the ultimate lifeline for your business don’t risk years of hard work in an effort to save on operational expenses. You can insure your assets but not your data and intellectual property, that requires a well thought out backup and disaster recovery solution.

As a business owner myself and understanding all that is required to maintain a profitable business, I am often flabbergasted when engaging with new or potential clients on how little thought has gone into their data backup and recovery plan.

Small Businesses in my experience normally have a central server where all business critical data is stored and sometimes the data isnt structured and protected by user restrictions, like a Finance or HR folders is shared across the network and accessible to all. This is a huge risk and folder restriction access should be put in place immediately.

Here is a tip below on how to setup folder permissions:

  1. Locate the folder you want to edit the permissions.
  2. Right-click the folder, and then click Properties.
  3. Click the Security tab.
  4. To add a new access control setting to the folder, click Add.
  5. Select the users, computers, or groups that this access control setting is applied to, click Add, and then click OK.
  6. To remove an access control setting, click Remove.
  7. To edit the permissions for any group, select the user or group, and then use the corresponding check boxes in the Permissions pane.
  8. Click OK to accept the settings, click Cancel to cancel any changes you have made, or click Apply to apply the changes without closing the file or folder properties.

Critical infrastructure touches every area of your business, sales and marketing, finance, HR, operations…downtime simply isn’t an option.  The long and short of it is you’re not making money if a critical part of your environment is down. 

Many Business Owners do not believe that data loss or disaster will affect them, as a result approximately 1 in every 3 companies do not have adequate backup and disaster recovery solution in place.

As our world becomes even more fast passed, the expectation by customers today of companies large and small is that you’re always available. Without a Backup Solution in place, it will take you significantly longer to rebuild that which was impacted.

The dos and donts of a Backup Solution.

  • DON’T Go online, pick Backup Software and implement it; this will be expensive and ineffective. DO consult with your IT Service provider, as you would need to consider your volume of data, available budget, and security requirements.
  • DO first ensure that you have a proper data inventory management system in place, think about all the places your business data is spread across… is it understood by your staff where to save critical information? Is this information centrally located and access restricted? 
  • DO consider a hybrid solution, best practice dictates that a business should have more than one back up. Therefore, consider the pros and cons of Onsite Backup and Cloud Backup Service and implement what makes the most sense for your business. 
  • DON’T implement a Backup Solution and never revisit it again; DO discuss updates and changes to your plan with your IT service provider annually, as your business grows and develops so will your data.
  • DO make sure that your data that is being backed up to the cloud is being protected by software that actively scans for Viruses, Malware and Ransomware.
  • DO make sure that you perform tests on the data backup process to ensure the integrity of the data being backed up to the cloud. To check the integrity of the backup file, periodically retrieve your backup file, open it on a separate system, and compare to the original file.
  • DO create a data backup policy

Some tips on creating a data backup policy as it helps clarify the policies, procedures, and responsibilities

  • make sure you know where the backups are located
  • who is responsible for backups and how they can be contacted
  • how often data should be backed up
  • what kind of backups are performed, incremental or full backups?
  • what hardware and software are recommended for performing backups and
  • perform regular data recovery tests to check backups integrity and the recovery time

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